Agenda for the DPC Annual Meeting 17.05.22

AGENDA FOR THE DALLINGTON PARISH COUNCIL ANNUAL COUNCIL MEETING

ON 17th MAY 2022

11th May 2022

Parish Council Members are summoned to the Annual Council Meeting of Dallington Parish Council, to be held on 17th May 2022, at 7.30pm in Dallington Village Hall.

Members of the press and public are welcome and encouraged to attend.

Irene Marchant – Parish Clerk/RFO

St. Giles, Woods Corner, Dallington, East Sussex TN21 9LA

01424 838424/07711 224150 – [email protected]

1. Election of Chair for 2022-23

2. Election of Vice-Chair for 2022-23

3. Disclosure of Interests

To receive any disclosures by Members of personal interests in matters on the agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

4. Dispensations

5. Apologies for absence

6. Accuracy of the minutes of the previous meeting(s)

7. Open Forum

7.1 County Council report (ESCC) – Councillor E. Kirby-Green

7.2 District Council report (RDC) – Councillor G. Curtis

7.3 Chair’s report – Councillor W. Miers

7.4 Public Question Time

8. Approval of the Annual Governance and Accountability Return 2021-22 (AGAR)

For Members to approve, by resolution, the following:

8.1 The Certificate of Exemption 2021-22

8.2 The Annual Governance Statement 2021-22 (Section 2).

8.3 The Accounting Statements 2021-22 (Section 1).

8.4 The Explanation of Variances and Bank Reconciliation at 31.03.22.

8.5 To thank Mr. Whines for the constructive and positive manner in which he conducted the internal audit for DPC 2021-22 and to appoint him as DPC’s internal auditor for 2022-23.

For information, DPC has been selected for an Intermediate Review by PKF Littlejohn this year.

9. Re-adoption/amendments to DPC’s council documents

10. DPC appointments to outside bodies

11. Grant request from Dallington PCC

12. The Queen’s 70th Jubilee

12.1 Commemorative seating

To finalise arrangements the for the purchase of a 2 seater bench on the Church triangle and a round tree bench on the Carricks Hill triangle.

12.2 Jubilee event on the evening of 04.05.22 at the DRG

To finalise arrangements for this event, risk assessments/publicity/beacon lighting, refreshments etc.

13. Planning

13.1 Planning application(s) for consideration

RR/2022/756/P Hollyhock Cottage, Battle Road

Alterations and replacement of rear extension with enlarged footprint.

Click on this link to see full details on the RDC planning website

RR/2022/810/P The Old Rectory, The Street

Proposed outdoor swimming pool.

Click on this link to see full details on the RDC planning website

13.2 Other planning matters for discussion

14. Enforcement

14.1 No Dallington items on RDC’s weekly enforcement list.

14.2 Any other enforcement matters for discussion.

15. Highways/Right of Way

To discuss any highways/rights of way issues.

16. Finance

16.2 Bank balances at 30.04.22

  • DPC deposit account – £19,078.35
  • DPC current account – £1,871.56
  • DRG current account – £338.54

16.2 To approve the following payments

  • Clerk, salary, home office, expenses (Apr/May 2022) – 940.41.
  • * Mastercard fee – £3.00
  • * Already paid.

1.63 To approve the bank reconciliation and budget monitor at 30.04.22

17. Date(s) of next meetings

  • 21.06.22 – Panning meeting (provisional, will only be held if required)
  • 19.07.22 – Full council meeting.
  • Both to start at 7.30pm in Dallington Village Hall